Capstone Project Management PlanPROJ6016 Project Management Capstone COlympic Dam- Open Cut ExpansionOne – Project PlanSubmitted by Sameer Khan PathanStudent ID: A00026201Submitted to Krystyna PaszkiewiczAssessment 1 ProjectplanCapstone Project Management PlanProject Plan OverviewThis documents’ purpose is the specification of the project plan related to the expansion of the OlympicDam situated in South Australia. The planning and investigation of an effective project plan must bedone in accordance with the case study. It comprises the analysis of the stakeholders involved withthe project and also analysing their roles and responsibilities and key project deliverables. TheOlympic Dam has been a major source of copper and related products in South Australia; however,the consumption is not in accordance to the needs. The research done in the area revealed that theexpansion of the site can increase the output of the resources and can contribute towards rectifyingthe issues of unemployment along with production of fewer resources.This project proposal is done so that I can understand the mining industry in a deep manner so that Iwill not face any future issues if I work in the same industry or any other specific field that wouldrequire a project management plan for any expansion. Additionally, if I plan to start my own businessas well, then also the learning received from this study will help me in drafting a good plan of projectmanagement and help me plan my business processes in an effective manner so that I will be ableto carry on my business with efficiency. Currently, my understanding regarding the businessprocesses, stakeholders of a project, etc is very little. However, this understanding received from thestudy will help me with all areas of a project, and will help me deliver better results in any area I willwork in (Flores et al., 2020). PROJECT DETAILSProject Title:Olympic Dam Expansion Business PlanProject Aim:The aim of the project is to perform Business Process Investigation, Stakeholder Analysis for theexpansion of Olympic Dam in order to effectively prepare a business plan for understanding thebusiness process, stakeholders and communication process.Project Background:The project regarding Olympic Dam Expansion helps in understanding the various aspects ofbusiness processes and was declared an effective development in the year 2008 in Australia.. Theproject involves the developmental expansion of the existing open cut mine Olympic Dam locatednear Roxby Downs.The project is important as it will help solve selected issues of the area and generate revenue plusemployment.The research project helps in determining the stakeholders associated with the business along withthe genuine resources required for the changes to be made.This research report includes the description of machinery required, stakeholders, resources,financial resources, etc. The expansion of the current mine has been done in order for generatingmore copper as well as other resources from the mining site which will lead to a greater profit fromthe site along with various other benefits. Capstone Project Management Plan The research will help in understanding the stakeholder and communication plan of the expansion indetail and will also help in understanding the effectiveness of a business plan.Key Benefits of the Project:The project key benefits will include the determination of the project cost along with analysis of theproject business plan in detail for effective understanding regarding project planning andmanagement in expansion. Alongside, the document handover will help the stakeholders with thedetails of expansion, and the information regarding capital, resources required, time, etc will also bepassed on to them.This Project will result in the following outcomes:1. The development of a complete and comprehensive research guide for the Olympic DamExpansion project that can be used for future references as well.2. The project will help in saving the time and money of stakeholders associated as theexpansion will lead to the usage of advanced technology.3. The analysis of information regarding the profit increase after the implementation of theexpansion and the benefit received by the associated stakeholders.4. The resources of the area will be properly and optimistically used after the project will becompleted and the mining procedure will begin (Hughes et al., 2020).Project Objectives:The overall project objectives are:1. The goal is to complete the business plan research and documentation within a maximum of40 days.2. To build an advanced system that will help in utilization of the resources in the area to thefullest.3. The completion of the project on time for increase in revenue and profit and generation ofemployment for longer time periods in the future.PROJECT TEAMRoles and Responsibilities:Name Role Responsibility1 Company – BHP Billiton’sOlympicTake the decision of expansion and take steps formoving forward with it. To provide the capital for thesuccessful implementation of the project expansion.The project outcome review is done by the company inorder for understanding the tasks related to theexpansion in depth.2 Project Manager The project manager helps in ensuring that thebusiness plan development is done successfullyaccording to the Olympic Dam Expansionrequirements. Also, the PM gives instructionsregarding the development of budget, WBS designing, Capstone Project Management Plan scope statement as well as reporting and review of theproject. The PM also works with the data analyst andother team members for knowing the project statusand managing the project.3 Data Analyst The data analyst is responsible for researching thefacts and figures related to the data, along with themanagement of this data. The responsibility alsoincludes the analysis of the gathered data andsummarizing the findings.Roles and Responsibilities Matrix –Tasks Project Manager Data Analyst Company – BHPBilliton’s OlympicReporting ofProject Status
Project Budgetand Other factorsPlanning andReviewData Managementand AnalysisDesign businessplan Scope statementBuildingFinancialResourceProvisionResearch ReportDesigningReview projectoutcomes Project KeyContacts:1. Project Manager : Sameer Khan Pathan– Email : sameerkhanpathan166@gmail.comPROJECT SCOPEScope Statement:This project of Olympic Dam expansion has been directed towards increasing the production ofcopper as well as other associated products by up to 1 million tons per annum. Additionally, the Capstone Project Management Plan expansion will also include the upgraded electricity transport, water supply borefield, as well asRoxby Downs township expansion. Hence, overall the expansion will lead to many different benefitsregarding the areas nearby the mine as well.Scope Exclusions:This business plan does not cover detailed aspects of business planning such as marketing andoperations plan along with analysis of competitors and summary of management (Olympic DamExpansion, 2021).Key Deliverables:This research report will output the business plan, as well as the expansion based-factorpresentation at the end. Also, there will be a detailed analysis presentation of Stakeholdercommunication and management.Work Breakdown:Fig 1 – Olympic Dam Expansion Work Breakdown Structure (Self-developed) Capstone Project Management Plan ConstraintsThe 4 project management constraints are described as follows –o CostOn the basis of thoroughly researched prices of the market, the costs of the new mining expansionshould be calculated on the basis of the current expenses as well as market prices.o ScopeThe project scope is dependent on the budget as well as time factors, as if both of these areexceptionally high, then the scope of the project is affected.o QualityThe project deliverable depends on the quality of the report for which data serves as a main factorand that will be dependent on the data analyst.o ScheduleIn order for tracking and managing the schedule of the project, the status reports are mandatory(Pizarro et al., 2021).Assumptions:The team of the project which is involved with the expansion have all the required skills needed forsuccessful project completion. It is also be assumed that the team will get all the required resources,and will do their work without any mistake.Actions required to mitigate the risk based on an assumption:The risks related to the project can be mitigated by updating the project task and risk logs regularlyfor specifying the project assumption ownership. Also, the most important task is to perform a riskanalysis that will help in determination of schedule and budget constraints regarding the project.Success Criteria:The project success criteria is dependent on 3 main factors which are listed below –o Effective Project Audit and Financial Estimationo Business level Satisfaction and Positive Reviewso Timely completion of the ProjectKey Resources:The resources associated with the project are –– Company – BHP Billiton– Project Manager– Data Analyst Capstone Project Management Plan – Laptops and PCs– Machinery– Internet Connection– Meeting RoomsPROJECT SCHEDULEEstimated duration – 40 daysMilestone DateProject Research 17-04-21Project Charter Development 20-04-21Project Management Plan Development 27-04-21Analysis and Research 30-05-21Business Plan Documentation 20-05-21Manage and improve performance 25-05-21Close project 27-05-21 Capstone Project Management Plan Fig 2 – Olympic Dam Expansion Gantt Chart Timeline (Self-developed) Capstone Project Management Plan RISK PLANRisk id Risk Type Details of theRiskManagementbyLikelihoodandConsequenceRisk treatment#1 Risksrelated toTimeline–This risk relatedto time andschedule willarrive when thestakeholders ofthe project takeextra time forcompletion ofthe tasks andalso do notfollow thetimelineeffectivelyProjectManagerModerateand High- Conduction of regularreviews– Timelymeetings with thestakeholders– TimelineSheetPreparation#2 BudgetRisksThese risks willoccur when thebudgetcalculation is notdone effectivelyand exceeds thetotal estimationby huge percent.ProjectManagerHigh forboth- Effectivebudget planning– Properlydescribing eachtask andplanning thecosts accordingly#3 Operational RisksThese risk typesoccur when theallocated tasksare notperformedeffectively by theresourcesProjectManagerModerateand High- EffectiveResourceSelection– ProperTrainingprovision to theresources at theinitial level of theproject Capstone Project Management Plan STAKEHOLDERS AND COMMUNICATION PLANInternalStakeholder Impact/Interest in theprojectWhat are theirinformation needsHow & when will weprovide them projectinformationCompany –BHP BillitonHigh/high The project managerwill be in need of thefollowing information:– FinancialResource Information– CompanyDetails– ProjectExpansion details– StakeholderInformationThe projectinformation will beprovided to thecompany owner in theProject BusinessPlanning Phase sothat the plan can beprepared effectively.ProjectManagerHigh/Low Status of the Projectand Details of thetasks allocated andthe respective outputThe detailedinformation regardingthe project status andtask allocation will begiven to the projectmanager in every 15days via Skype andemail.ProjectManagerHigh/Low The project deliverableinformation and thevision of the companyalong with the keypoints related to theprojectThe information will begiven to the ProjectManager through 2ways:– Stakeholdermeetings– Personalmeeting with companyowner– DocumentProvision (Pizarro et al.,2018) Capstone Project Management Plan ExternalStakeholder Impact/Interest in theprojectWhat are theirinformation needsHow & when will weprovide them projectinformationData Analyst Low/low The data analyst willbe requiring thefollowing information:– ParticipatingStakeholders in theProject– DetailedInformation of theStakeholders’ Rolesand Responsibilities– Project Scope– Business PlanDraft– Type of DataResearch InformationThe data analyst andproject manager willhave a communicationas well as discussionregarding the projectplan in order for clearlydiscussing about thedetails of the role andalso the informationrequiredStakeholder matrix Capstone Project Management Plan Fig 3 – Power Grid (Self-developed)PROJECT QUALITYQualityThe showcase regarding the quality of the project is done on the basis of effectiveness of the projectas well as its deliverables. It also relates closely with the stakeholder needs and requirements. Theprocesses of quality management are listed as follows –1. Manage QualityIt includes the analysis of documents, audit performance and maintenance, quality management,analysis of processes, checklists, and quality deliverable management.2. Plan QualityHere, the standards as well as deliverables related to the requirements of quality are documented aswell as analyzed. The quality requirements are related to –– The designing of project deliverables according to the project scope– Online data collection and brainstorming for planning of quality requirements3. Control QualityThe research outcomes as well as deliverables will be monitored in order for accessing theoutcomes as well as ensuring that these are correct (Robertson et al., 2017).PROJECT REVIEW AND REPORTINGReview Process:Details of review processes and meetingschedulesDateMeeting related to Project Start 15-04-21Project Research 17-04-21Project Requirements Review 20-04-21Project Plan Build-up 22-04-21Project Management Plan 24-04-21Stakeholder Meeting 27-04-21Business Plan Review 12-05-21Stakeholder Meeting and ProjectPerformance Review20-05-21Final Project Closure Meeting 27-05-21 Capstone Project Management Plan Project Reporting:The reporting of the project to the project manager and company owner will be done in every 15days. This will include – Project Report Presentation Status Update Securing and Inclusion of FeedbackStart Date:Mon 15-04-21Completion Date:Tue 27-05-21Name: Sameer Khan PathanSignature & Date: sameerkhan 16/04/2021 ReferencesFlores, G., Risopatron, C., & Pease, J. (2020). Processing of Complex Materials in the CopperIndustry: Challenges and Opportunities Ahead. JOM, 72(10), 3447-3461.https://doi.org/10.1007/s11837-020-04255-9Hughes, P., Mosig Way, A., & Sullivan, M. (2020). Are the widespread scatters of stone artefacts ondune surfaces in southeastern arid Australia really late Holocene in age?. Australian Archaeology, 1-9. https://doi.org/10.1080/03122417.2020.1826625Olympic Dam Expansion. (2021). Olympic Dam – Open Cut Mine Expansion. PlanSA. Retrieved 13April 2021, fromhttps://plan.sa.gov.au/state_snapshot/development_activity/major_projects/majors/olympic_dam_expansion.Pizarro, J., Sainsbury, B., & Hodgkinson, J. (2021). Adaptation options assessment for the Australian uraniumsupply chain focused on the Olympic Dam and Ranger Mines. Environmental Development, 37, 100610.https://doi.org/10.1016/j.envdev.2020.100610Pizarro, J., Sainsbury, B., Hodgkinson, J., & Loechel, B. (2018). Climate change vulnerability assessment forthe uranium supply chain in Australia. Progress In Nuclear Energy, 109, 53-65.https://doi.org/10.1016/j.pnucene.2018.07.009Capstone Project Management PlanRobertson, S., Blackwell, B., & McFarlane, J. (2017). The viability of remote mining communities: insights fromcommunity perceptions and employment impact assessments. Impact Assessment And ProjectAppraisal, 35(4), 310-324. https://doi.org/10.1080/14615517.2017.1354640APPENDIX 1: DETAILED PROJECT SCHEDULESameerI began to think you understood what we had agreed, but I as I read through the plan, it looks as ifyou are still not sure what you are delivering.The project is research into Stakeholder Management and Communications as it should be or iscarried out for the Olympic Dam Expansion project It is not a business plan and nor does your projectproduce anything that is returned back to BHP Billiton, so they are not a stakeholder unless you areplanning to contact someone from that organisation, in which case you would require permissionfrom Torrens University.Please consider the deliverables – what are YOU delivering to ME at the end of this capstoneproject? They are the scope of the project and nothing else.Please consider the risks – these are the risks of the capstone project, the research and the report thatyou are preparing. There are no other relevant risks and the risks need to be specific to your capstoneproject, not general, and not as they relate to the Olympic Dam Extension.So I think the key learning is identifying what is your project, who are your stakeholders for thiscapstone research project, who are the project team members for this, what is the WBS and theschedule for the capstone research project (not the Olympic Dam Expansion). What are themilestones for your project? Your status report will be mapped to your milestones and yourCapstone Project Management Plandeliverables. The entire project plan needs to be reviewed and updated so that it is only related toyour capstone research project. I have marked up this document with feedback, please review this aswell, and return this project plan, corrected and updated so that it is related only to the capstoneproject, and does not add in outcomes that may be related to the Olympic Dam Extension.I hope that this is now clearer. Please advise me if you are still confused,
