Unit 3 Project Assignment Report: Planning and Delivering a Professional Training Event to Develop IT, Leadership, or Soft Skills

You have been hired as an event coordinator by a renowned training organization specializing in IT, Leadership and Soft-skills development courses. Your task is to plan and execute a real training event aimed at improving Leadership, IT or Soft skills to an identified audience. The training should include workshops, presentations, and interactive sessions. You are required to complete the project within the duration of 2 months and the training plan and resources should be finalized as per the requirement of the audience. As the event coordinator, you are responsible for designing and delivering an impactful training program that caters to the diverse needs and preferences of the participants.

You are required to form a group in order to carry out the event with the number of members guided by the unit assessor. You may utilize “Belbin’s Team Role Theory” to distribute tasks among team members effectively. While designing and delivering the event,

• the skills required to make the event successful,
• challenges faced during the design/ delivery,
• critical evaluation of the problems, challenges faced, and the methods used to overcome them,
• the need for continuously develop in a professional environment need to be thoroughly considered.

You are required to design and deliver a comprehensive training event that effectively addresses the IT/ Leadership or Soft-skills development needs of the target audience. Utilize different communication styles and formats to engage participants and ensure effective learning outcomes.

The team members are expected to present a “Project Proposal Presentation” explaining the following key points for seeking approval from the unit assessor before the finalization of the event:

• Name of the event.
• Goals and objectives of the event.
• Team roles with each member introducing their role.
• The team’s plan to ensure effective communication. (e.g., team meetings)
• Proposed professional schedule of the event. (approximate)
• A contingency plan for the event
• Budget of the event.
• Gantt chart of the event

The presentation duration from 20 to 30 minutes and should be completed at the sixth week after commencing the module.

The below sections should be written as an individual project report on the event that you conduct as a group and need to be submitted after two weeks since the day of the event.

After obtaining the approval to your event/project, you should demonstrate how you are planning to effectively deliver the training event by designing a professional project plan with following details.

• Roles appointed to group members and an evaluation of interpersonal skills of each member that justifies the assigned role in the team.
• Goal and objectives of the project.
• Design a detailed schedule to support the planning of the training event. Include contingencies for potential delays or issues that may arise during the planning process. Justify the time allocated for each task and explain how it contributes to the overall success of the event.
• Demonstrate effective time-management skills in planning the training event. Develop a detailed timeline outlining key milestones, deadlines, and contingencies to ensure the event runs smoothly and stays within the allocated timeframe.
• Evaluate the effectiveness and application of interpersonal skills during the design and delivery of the training event. Reflect on your communication strategies, ability to engage participants, and address any conflicts or issues encountered during the planning and execution stages.
• Also include evidence (photos) of your actions/engagements during the design and the delivery of the training event.

Your objective is to demonstrate the effective use of various problem-solving techniques throughout the planning and execution stages of the event. Utilize approaches such as brainstorming, root cause analysis, and SWOT analysis to address challenges and ensure smooth event delivery.

• Apply critical reasoning skills to the design and delivery of the event. Evaluate different options, anticipate potential issues, and make informed decisions to optimize the event’s success.
• Conduct research on different problem-solving techniques commonly used in event planning and execution. Explore the advantages and limitations of each technique and how they can be applied effectively in the context of organizing a conference.
• Justify the selection and application of various methodologies in the design and delivery of the conference. Explain why certain problem-solving techniques were chosen over others and how they contributed to the overall success of the event.
• Evaluate the overall success of the conference in terms of how well critical reasoning and problem-solving techniques were applied to achieve the end goal. Reflect on the effectiveness of the strategies implemented and identify areas for improvement in future events. (e.g. timescale, stages, resources, critical path analysis)

Work in your team by contributing your skills and knowledge to meet the project goal.

• Discuss the significance of team dynamics in determining the outcome of group work. Explore how effective communication, collaboration, and leadership within the team can influence success, while poor coordination, and lack of cohesion can lead to failure.
• Analyse the team dynamics observed during the project, focusing on the roles played by each group member and their effectiveness in achieving shared goals. Evaluate how well the team functioned as a unit, identifying strengths and weaknesses in communication, leadership, and collaboration. You may choose various team roles as team leader, content writer, designer, communicating coordinator, presenters, etc.
• Critically evaluate your own role and contribution to the group scenario. Reflect on your strengths, weaknesses, and areas for improvement in terms of communication, teamwork, and leadership skills. Assess how your actions influenced the team dynamics and contributed to the overall success or failure of the project.

• Discuss the significance of CPD in the context of continuous learning and personal development. Explore how engaging in CPD activities can enhance skills, knowledge, and motivation, leading to improved job performance and career advancement.
• Review various motivational theories such as Maslow’s Hierarchy of Needs, Herzberg’s Two-Factor Theory, and Expectancy Theory. Analyse the impact these theories can have on individual and team performance in the workplace, and how they can be applied to enhance motivation and productivity.

Note: Include the individual logbook at this point under section 4 and discuss the below points afterwards.

• Produce a development plan outlining your responsibilities, performance objectives, and required skills for achieving future career goals. Identify specific CPD activities, such as training programs, workshops, and mentorship opportunities that align with your development plan and contribute to your professional growth.
• Justify the role of CPD and development planning in building motivation. Explain how engaging in CPD activities and setting clear development goals can enhance job satisfaction, performance, and overall motivation in the workplace.
• Evaluate a range of evidence criteria used as measures for effective CPD such as peer reviews, skill audits and the logbook. Analyse factors such as relevance, credibility, and applicability of CPD activities in achieving learning objectives and professional development goals.
• Discuss on the individual logbook maintained by you from the beginning evaluating how CPD enhances your personal growth.